How To Create A Reception Area

A well-designed reception area is an essential part of any office. Choosing the right layout and reception furniture, however, may not always be easy. For instance, a good reception desk needs to be functional for visitors and receptionists alike. Reception seating, meanwhile, needs to be comfortable as well as visually appealing.

If this all sounds a little daunting, fear not. Our experts are on hand to run through the options available when choosing your office reception furniture.

Curved modern reception desk with yellow colouring in an airy office

1.      Make sure there’s enough space

First, you should create a floor plan before making any decisions on your reception area furniture and layout. Once you know the initial dimensions of your space, carefully map out where you want the reception desk to go. This will be the focal point of your reception, so think strategically: most reception desks will usually face the front entrance, ready to greet visitors as they come in. You should also provide enough space both in front of and behind the desk. Next, plan in the visitor waiting area, space for coffee tables, and don’t forget storage!

2.      Choose the right reception desk or counter

An amazing reception desk or counter can transform the entrance to your business.

The best reception desks are usually normal-height desks with a glass or wood privacy board or shelf. A lower reception desk can feel more informal but offers less privacy than a higher counter. However, most reception counters now include a lower end to accommodate for wheelchair users.

Purpose-built reception desks and counters can also offer a number of options to choose from. This can include:

  • Different sizes
  • Real wood veneers or laminate finishes
  • L-shape, straight,or curved designs.

This range of customisation makes them easy to fit into both small and large reception areas. For more flexibility, choose a modular option that gives you the freedom to customise your reception desk to your space and needs.

Consider reception area storage

The next step is to consider your storage requirements. Many reception desks offer under-desk storage drawers with built-in cable access ports to keep a neat and tidy surface. Alternatively, office storage walls behind the reception desk are great options for disguising unsightly paperwork stacks and stationary.

3.      Plan a comfy waiting area

Colourful, stylish reception sofascomfy chairs, and coffee tables can make a big visual impact. Choose the colour and materials of your office reception furniture wisely. A sofa that’s hard to keep clean will likely produce a negative first impression – no one wants to sit on a stained chair or sofa. It’s also a good idea to add in space for a watercooler, coffee-making facilities, magazine racks, indoor plants and artwork or signage for the walls.

4.      Make the right impression

When it comes to getting your office reception right, make sure you consider your own employees as well as any external visitors. After all, it’s the employees who will be passing through this area the most.

Think about how easy it is to tidy the reception furniture. Opt for materials that can be easily cleaned like wood, glass, and hard-wearing fabrics for upholstery. Similarly, are there places to hide any visitor paperwork and stationery such as lanyards and passes? And reception staff’s personal belongings like bags and coats?

Smaller things should be considered too. Think about your music playlist and whether it reflects your business, and add some up-to-date and industry-relevant magazines, books, and journals for your coffee tables.

BT Office Furniture

At BT Office Furniture, we specialise in high-quality furniture for all aspects of your office. Get in touch today to find out more or discuss your specific reception area furniture needs. You can speak to our team on 0800 298 7033 or email us at [email protected].